The Position:  Sales Tax & Accounting Specialist

The Company:

Pushing boundaries to redefine the future of hydration, HydraPak creates innovative gear that is specialized for a variety of different athletic activities. Easy-to-use and highly functional, every HydraPak product showcases the technical manufacturing expertise that has distinguished the company for two decades. By offering a better way to hydrate, and continually seeking to refine its offerings, HydraPak has pioneered new product categories and become a trusted hydration partner for athletes worldwide.

The company sells to athletes directly and as an original equipment partner of major brands in the active Outdoor Recreation industry that incorporate our hands-free hydration reservoirs and soft flasks into hydration backpacks and running vests.  We work with over 70 leading brands in this capacity including Osprey Backpacks, Salomon, Patagonia and The North Face. HydraPak also operates as Bottle Bright®, the natural and effective cleaning tablet, and Polar Bottle®, the original insulated sports water bottle for bike and recreation. Our branded hydration products are available at specialty sport stores worldwide.  

Our Company Values:  ATHLETE

Advocates:  We are a customer-focused company. We think about the challenges our customers face and make them our top priority.

Team Players:  Teamwork makes the dream work. We collaborate and focus on the overall success of our customers and our company. We all unload the container and collaborate without ego.

Honest:  We’re committed to moral principles and having high integrity. Our handshake is our word. We strive to do the right thing, even when no one else is paying attention.

Long-View Thinkers:  We’re focused on where we want to go, and what we have to do today to meet tomorrow’s goal. From our team members to customers, we recognize that long-lasting, authentic relationships are the key to our continued growth and success.

Entrepreneurs & Innovators:  We are the experts in our category and craft. We don’t settle. We create new products and services and improve on what’s already been done.

Tolerant & Respectful:  The Golden Rule drives us. We value the importance of diversity in work, play and life. We bring our whole selves to work. We treat everyone with respect and dignity.

Eco-Conscious:  We believe in protecting, preserving, and providing access to the communities where we work and play. We endeavor to reduce our environmental impact on the earth and its resources.

Sales Tax & Accounting Specialist’s Mission:

The mission of the Sales Tax & Accounting Specialist is to monitor compliance with sales tax laws and regulations. This role is also responsible for implementing efficient sales tax processes and systems, providing training and guidance to internal teams, managing sales tax audits, and suggesting avenues to mitigate risks associated with sales tax compliance. This role also supports the accounting day to day functions to provide timely and accurate financial operations. 

Key Objectives:

Sales Tax Compliance and Strategy:

• Oversee and manage sales tax compliance for multiple jurisdictions, ensuring accuracy and timeliness of filings.
• Collaborate with teams to implement and maintain sales tax processes for accurate reporting and compliance.
• Provide suggestions to ensure data accuracy and integrity in sales tax reporting and accounting processes.
• Manage ecommerce to ERP connection daily for sales tax accuracy and timely order fulfillment.
• Communicate with the sales tax CPA firm during the state registration process. 
• Manage and hit deadlines for all duties in the tax filing calendar. 
• Establish a process, maintain and verify exemption certificates in nexus states.
• Coordinate and manage sales tax audits, including preparing documentation and responding to auditor inquiries.
• Implement systems and processes to support audit defense and resolution.
• Assess and mitigate sales tax risks, including potential exposure to penalties and interest.
• Partner with the Event Coordinator to handle the set up, reporting and filing of event sales tax.

Accounting Support:

• Assist with reviewing and releasing invoices, ensuring accuracy and timely processing.
• Review and GL-code vendor bills, ensuring proper classification and documentation.
• Assist in monitoring the accounting email inbox, addressing inquiries and resolving issues.
• Assist with recording all customer payments by ACH, Check, Credit Card, PayPal, etc.
• Support mid-month, month-end, and year-end close processes.
• Manage ecommerce to ERP connection daily for payment accuracy and timely order fulfillment.

Training and Education:

• Provide training and guidance to internal teams on sales tax policies, procedures, and compliance requirements.
• Stay updated with industry trends and best practices related to sales tax management and accounting support.
• Maintain relevant SOPs documents.

Additional Responsibilities:

• Maintain an orderly digital filing system, creating replicable and referenceable processes. 
• Participation in special projects and company initiatives as assigned.
• With your detailed knowledge of the day to day accounting processes, provide backup support when needed to the current systems integrations.

Education & Experience:

• High school diploma or equivalent required.
• Associate’s degree in Accounting/Business or equivalent experience in lieu of degree is required.
• 4+ years in an Accounting related position required.
• 2+ years in sales tax compliance required. 
• Proven Knowledge and understating of GAAP accounting principles. 
• Proven understanding of United States and Canada sales tax compliance. 
• Manufacturing and Inventory accounting experience strongly preferred
• Proficiency in Google Business Suite and MS Office 365.
• Experience with platforms such as Shopify, Acumatica and Zendesk is desired. 

Skills & Abilities:

• Commitment to providing excellent customer service.
• Excellent communication skills, both verbal and written.
• Critical thinking: you dissect problems, pull out key information, and can propose solutions.
• Good judgment: you are thorough and decisive.
• High degree of accuracy and attention to detail is critical.
• Ability to effectively and efficiently self-prioritize workload to meet strict deadlines.
• Ability to adapt and learn quickly in a fast-paced environment.

Salary & Benefits:

This is a hybrid position based in our Longmont, CO office. The standard work hours for this position are Monday through Thursday from 8:00 am to 5:00 pm in the office, with the option for remote work days on Friday. Starting pay range for this position is $55,000 - $70,000 annually with up to 5% bonus potential. HydraPak offers up to 120 hours of Paid Time Off in the first year of service, 12 paid holidays, a range of insurance benefits including medical, dental, vision, and disability insurance starting the first of the month following a 30-day waiting period, HSA/FSA, and a 401(k) plan (with company match) following a 90-day waiting period.

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